Instrumental Access:

Apply for Equipment

Seeding Labs seeks applications from universities and research institutes in low- and middle-income countries for Instrumental Access, a program that provides high-quality scientific equipment for research and education at an affordable price.

About Instrumental Access

Our Instrumental Access program removes a key barrier to research and science teaching by making laboratory equipment available to universities in low- and middle-income countries.

As an Instrumental Access awardee, your institution would have an opportunity to "shop" in our extensive inventory of donated laboratory equipment, glassware, and consumables to select items that meet your needs for teaching and research.

A typical shipment consists of 100+ individual items and fits into a 20-foot freight container.

We're proud to have delivered equipment worth more than $37 million USD to awardees in 36 countries (and counting!) to support life-changing research and teaching.

The Instrumental Access model is unique and highly collaborative. For more information about how the program works, please see  Information for Applicants and Frequently Asked Questions (FAQ).

Who is Eligible to Apply?

Please carefully review the detailed requirements as explained on the Information for Applicants page. Briefly, applicants should be:

  1. An academic department (or other subunit of similar scope) at a college, university, or other institution of higher education OR a university-affiliated research institute OR a public research institute that is actively engaged in research training.
  2. Located in an eligible country.
  3. Have diverse needs for equipment and supplies that are commonly used in biology and chemistry laboratories.
  4. Able and willing to meet all program requirements, including paying a program fee that underwrites a portion of our operating costs.

If you have any questions about eligibility or would like to discuss your situation in more detail, you are strongly encouraged to contact us before you begin working on an application.

Application Process and Important Dates

The application process consists of three phases:

Phase I: Written Application

Written applications will be reviewed periodically (see schedule below) for eligibility, completeness, and fit for the program. We are looking for awardees who can meet all program requirements and are poised to make good use of what we can provide: a container full of laboratory equipment and supplies to be selected from our inventory.

Phase II: Interview and Qualification

Following application review, top-scoring applicants will be invited to speak with us via Zoom or Skype about their objectives, existing infrastructure and expertise, and equipment needs.

Phase III: Offer and Acceptance of an Available Program Slot

Program slots, or specific time periods for equipment selection and subsequent payment of the program fee, will be offered to qualified candidates as they become available, typically with a 3-6 month time lag (meaning that the selection window would be set to begin 3-6 months from the time of acceptance).

Candidates will have the option to accept an offer or to refuse and wait for another. We will make every effort to find a more suitable slot if the first one is turned down, but we cannot guarantee that one will be available.

Slots must be accepted by the Vice-Chancellor or equivalent official who is authorized to enter into agreements on behalf of the entire institution. The obligations of both parties will be spelled out in detail in a Letter of Agreement between Seeding Labs and the awarded institution.

Phase I Application Form

Upcoming deadlines for Phase I review are:

13 October 2023

February 17, 2024

May 17, 2024

To begin the application process, complete and submit the application form below.

Applications are typically submitted by a staff member or administrator on behalf of the department or institution.

Applications must be submitted in English. You must respond to all of the questions; incomplete applications will not be considered.

You will have the option to save incomplete applications for up to 30 days by clicking "Save and Continue Later." If you choose this option, the system will send you a link via email that you can use to continue the application at a later time.

Please note that you will receive a new continuation link each time you click "Save and Continue," which might be confusing if you save multiple times.

As an alternative, we recommend downloading the application questions as a .pdf or word document to work on them offline. Once you've finalized your answers, you can enter them into the web form all at once just prior to submission.

Please do not send completed forms or any other attachments via email unless you have been invited to do so; we can accept applications via the web form only.

Please direct all inquiries regarding the application form and process to [email protected].

Step 1 of 6

  • Provide the full name of the institution on whose behalf you are applying to Instrumental Access (e.g. Harvard University).

  • Provide the full name of the department or sub-unit on whose behalf you are applying to Instrumental Access (e.g. Department of Biology).

  • Please provide the name of the individual with whom we should correspond regarding this application. This is usually a researcher in the applicant department, but you can designate someone else if you prefer. This individual should be able to correspond with us in English.
  • Please provide the job title or academic appointment for the primary applicant (e.g., Lecturer in Biochemistry)
  • The preferred email address for the applicant specified above
  • Please consider providing a secondary email address or phone number for backup. We will not use this backup contact information unless we suspect that mail is not being delivered to your preferred email address.